Home Oxygen Therapy

Home Oxygen Therapy Application User Guide

The Home Oxygen Therapy application is accessible via the internet from the Prescription Services web page at http://www.nhsbsa.nhs.uk/PrescriptionServices/926.aspx. It is recommended to use Internet Explorer V6.0 browser in order to ensure successful use of the application.

From the Home Oxygen Therapy Home Page select the link entitled Home Oxygen Therapy Application to access the application log on form.

Login

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Login Page

In order to successfully log on a valid USER NAME and PASSWORD are required

To add New users or change details of existing users, please contact the PPD Helpdesk.

If you have problems logging on or have forgotten your user name or password then please contact the PPD Helpdesk on 0191 2035050 between 9am - 5pm or email help@ppa.nhs.uk.

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Home Oxygen Therapy Functions

Once logged in the following page will be shown. The main options are annotated and described below...

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NAVIGATION

The following navigation options, located on a 'menu bar' are common to most pages.

Log out of Home Oxygen Therapy Services Application.
Back to Home Page.
Help about the Home Oxygen Therapy Services Application.

PAYMENTS

Submit payment claims or view your payment claim information by PCT, itemised by payment band. Payment claim entry is permitted from the 1st to the 15th day each month. At other times this Payments option will not permit entry of payment claim data but will permit the current month Payment Claim to be reviewed.

If the status indicates 'Input Payments' you will first need to read and confirm the following clause before being able to commence payment claim entry. Select Enter to continue

CONDITION ACCEPTANCE

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Regardless of status, pages will be subsequently presented to allow selection of a region and PCT. From the drop down lists select the relevant region

REGION AND PCT SELECTION

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If the status indicates 'View Payments' then you will only be able to examine the payment claims for the selected Region and PCT but will be not be permitted to make any entries. PCT adjustments will be visible in 'View payments' mode.

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VIEW PAYMENTS

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To aid navigation, additional options are available from the 'menu bar' as follows that enable more direct navigation….

Go directly to the Region selection form for the opportunity to change regions from the drop down list.
Go directly to the PCT selection form for the opportunity to change PCT within the current region from the drop down list.

INPUT PAYMENTS

If the status indicates 'Input Payments' you will now have the opportunity to enter values for your payment claim for the selected region and PCT.

  • Payment entry is restricted to one user per PCT at any one time.
  • Click on the box in the 'No. of Days treatment' column for the appropriate band where a value is to be entered.
  • Input the value for that band that represents the number of days treatment.
  • Press the TAB key to position on the next band or use the mouse to click the next cell and select it for another entry.
  • Please note that the ENTER key has the same behaviour as the SAVE button.

The associated Payment value will then be calculated and displayed as the 'Daily Contract Rate' multiplied by the 'No. of Days treatment'.

The number of bands may extend beyond the bottom of the window in which case either use the mouse scroll wheel, if available, or click and drag the scroll bar on the right hand side of the window to access items further down the list.

If you need to change a value, input that value and it will be re-calculated accordingly. Similarly, if you need to remove a value then input it as zero.

You can revisit this form in order to correct or resume previous input, whilst the 'Input Payments' option is available.

INPUT PAYMENTS OUT OF AREA

If the status indicates 'Input Payments' you will now have the opportunity to enter values for your payment claim for services provided to patients who are registered in another PCT area.

  • Select the appropriate out of area region and click on the ‘select’ button to choose a PCT for an out of area claim.
  • Select the relevant PCT area.
  • Click on the box in the 'No. of Days treatment' column for the appropriate band where a value is to be entered.
  • Input the value for that band that represents the number of days treatment.
  • Press the TAB key to position on the next band or use the mouse to click the next cell and select it for another entry.
  • Please note that the ENTER key has the same behaviour as the SAVE button.

The associated Payment value will then be calculated and displayed as the 'Daily Contract Rate' multiplied by the 'No. of Days treatment'.

The number of bands may extend beyond the bottom of the window in which case either use the mouse scroll wheel, if available, or click and drag the scroll bar on the right hand side of the window to access items further down the list.

If you need to change a value, input that value and it will be re-calculated accordingly. Similarly, if you need to remove a value then input it as zero.

You can revisit this form in order to correct or resume previous input, whilst the 'Input Payments' option is available.

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Input Payments

Once you have completed your claim input or want to review the values you have entered so far then press 'Save' at the bottom of the 'Enter Payments' form. This action will ensure that your payments claims are saved correctly and give you an opportunity to review the total value of your payment claim with VAT applied. You must press 'Save' to ensure that you payments claims are saved correctly. Failure to save payment claims regularly can result in claims being lost.

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PAYMENT TOTALS

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Payment Totals

Note that the following options are available from the 'menu bar' as follows that enable more direct navigation….

Return to the payment entry form for the current region and PCT.
Go directly to the Region selection form for the opportunity to change regions from the drop down list.
Go directly to the PCT selection form for the opportunity to change PCT within the current region from the drop down list.

VIEW YOUR PAYMENT DETAILS.

This option allows you to view your payment in accordance with the payment timetable.

After clicking on the 'Remittance' option you will be presented with a login screen.

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Login Screen

Log into the Home Oxygen Therapy Reports Service or 'Reports Portal' using the login id and password supplied by the Prescription Pricing Authority. If you have problems logging on or have forgotten your user name or password then please contact the PPD Helpdesk on 0191 2035050 between 9am - 5pm or email help@ppa.nhs.uk.

The reports portal allows users access to their reports and to change their passwords as detailed below:-

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Reports Portal

  • In the example clicking on the link Period id: 200511 will display the PCT report detailing the Payment Claim for the associated payment month of November 2005. Choose the link for the relevant payment month in order to view the current or a previous months report. Over a period of time a selection of similar report links will be available for each payment month respectively, each with an associated date and time when the report was created.


  • This facility provides access for up to 13 months historic data on line.


  • To change your current password, select 'Change Details'. Prompts will then appear to enter the current password, the new password and then to confirm the new password.


  • To log out of the portal and return to the login screen choose 'log out' from the menu.

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Report

To navigate the report use the options menu displayed on the menu bar:-

  • 'First'
  • 'Last'
  • 'Prev' (previous)
  • 'Next'
  • 'Download' to save either the whole report or individual pages into PDF format locally
  • 'Print' to download the whole report into PDF and subsequently print via a local printer
  • 'Search' the report for specific values

To close the report and return to the reports portal, close via the internet explorer window.

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VIEW A SUMMARY BY REGION OR PCT.

By Region

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Payment by Region

or drill down by PCT within region by clicking on 'Select' for a region.

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Payment by PCT

The date that the BACS payment is planned to be made with any associated adjustments. Normally this will be the last working day of the month.

The date of the last day when you must complete entry of your payment claim submission. After this date claim entry will be prohibited and only a review of payment claims for the current payment month will be permitted.

Status indicating payment claim entry permitted or prohibited

Confirmation of the user name you are currently logged on as.

Additional information including:- description of status indicating payment claim entry is prohibited.

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